GIMS
The engine behind successful retail buying groups.
What Is GIMS?
GIMS — the Group Information Management System — is OnTap Data’s centralised data platform built specifically for retail buying groups in the Australian liquor industry. It consolidates purchasing data from every member store and every supplier into a single, accurate view, giving group managers the visibility they need to negotiate better terms, track rebate performance, and identify growth opportunities across the entire group.
Managing a retail buying group without a centralised data system means relying on spreadsheets, manual reconciliation, and delayed reporting. GIMS eliminates that complexity by automating the flow of data from wholesalers and suppliers directly into a structured reporting environment — so your team spends less time chasing numbers and more time acting on them.
Who Uses GIMS?
GIMS is designed for retail buying group managers and administrators who need to:
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| Use Case | Detail |
|---|---|
| Track member purchasing performance | Across all stores, product categories, and suppliers in real time, without waiting for end-of-month reports |
| Manage supplier rebates and co-op claims | With confidence, knowing that every invoice is captured, matched, and reconciled automatically |
| Monitor promotional compliance | Across the group, identifying which stores are participating in agreed promotions and which are not |
| Report to suppliers and members | With accurate, consistent data that reflects true group performance — not estimates or manually compiled figures |
| Identify underperforming members or categories | Early, enabling proactive support and targeted growth strategies before issues compound |
How GIMS Works
GIMS connects directly to your wholesalers and supplier data feeds, pulling invoice-level sales data into a centralised platform on a weekly basis. The system automatically maps products, members, and territories using OnTap’s industry-standard product catalogue (LiquorFile), ensuring consistent data across every report.
From there, group managers access a dashboard that shows purchasing by member, by supplier, by category, and by period — with the ability to drill down to individual store or product level. Rebate calculations are automated based on agreed supplier terms, and claims reports are generated ready for submission.
FAQ
What does GIMS stand for?
- GIMS stands for Group Information Management System. It is OnTap Data's centralised data platform for retail buying groups in the Australian liquor industry.
Which buying groups use GIMS?
- GIMS is used by retail buying groups across Australia. Contact us at sales@ontapdata.com.au to discuss your group's specific requirements.
Does GIMS integrate with wholesaler data feeds?
- Yes. GIMS connects directly to major Australian liquor wholesalers including ALM and Paramount Liquor, as well as supplier data feeds, to automate data consolidation and reporting.
Can individual member stores access their own data in GIMS?
- Yes. GIMS supports role-based access, meaning individual member stores can view their own performance data while group administrators retain visibility across the entire group.
Unify, Manage, Grow – That’s GIMS
GIMS brings clarity and control to retail group data by centralising information across all members and making it easy to track, manage, and report on performance. From purchasing to promotions, GIMS empowers groups with actionable insights, transparent reporting, and smarter territory and rebate management—all in one place.
- Consolidates members' purchasing data across suppliers and warehouses.
- Critical for managing supplier rebates and co-op claims.
- Provides clear insights into group performance.
Group Insights Made Simple
Complete visibility across your group
- Centralised purchase tracking across all members
- Full transparency with invoice-level drill-downs
- RFM (Recency, Frequency, Monetary) traffic light reporting to highlight engagement
Smarter reporting and REP management
- Tailored board capsules with flexible reporting customisation
- Rep territory management to track performance and KPIs
- Built-in rebate management to simplify and streamline financial oversight
GIMS in action
See how OnTap Data is helping liquor and hospitality businesses solve problems, streamline processes, and grow with confidence.
“Provides a blueprint for our business success.”
